Procurement's Latest Workday Updates
November 14, 2025 - Item Tags
An item tag field has been added at the line-item level in Workday on Requisitions and Purchase Orders tied to Workday punchout (B2B) catalog orders. This functionality is similar to the item identifiers (recently added) and will help provide a greater level of detail and better reporting for university spend. Item tags for "Hazardous," "Controlled," "Radioactive," "Energy Star," and "Green Products" are currently enabled in Workday for applicable products, and tags for additional item classifications will be enabled as this data is provided by university suppliers.
Similar to item identifiers, the item tags are passed into Workday from the supplier as part of the punchout process for punchout (B2B) catalog orders. If the supplier does not pass this information, the tags will not appear, and this will not impact the checkout process. This functionality does not impact or apply to non-B2B catalog orders.
We’ve also created a new report in Workday “Find Purchase Orders with Item Identifiers” which utilizes the new item identifier and item tag functionality in purchase order line-level reporting.
This report allows the user to search by PO Dates, Driving Worktags, Spend Categories, Cost Center Hierarchies, Supplier Contracts, Buyers, Requesters, or Commodity Code. Report output details include Company, Requisition, RQ Type, Purchase Order, PO Type, PO Status, Line Number, Line Description, Supplier Item Identifier (Part Number), Manufacturer (MFG) Name, MFG Part Number, Supplier provided UNSPSC Code, Chemical Abstract Service Code (CAS), Item Tags (i.e., Hazardous, Controlled, Radioactive, Energy Star, and Green Product), Commodity Code, Spend Category, Line Quantity, Line Unit Cost, and Cost Center.
September 19, 2025 - Item Identifiers
Manufacturer (MFG) name, MFG Part Number, Chemical Abstract Service Code (CAS), and Supplier provided UNSPSC Code will now display on Workday Requisitions, Purchase Orders, and Supplier Invoices tied to Workday punchout (B2B) catalog orders.
If the item identifiers are passed from the supplier into Workday, they will populate in the related fields. If the supplier does not pass this information, the fields will not appear. These are non-editable text fields and will not impact the checkout process, just improve item-level information and reporting. This functionality does not impact or apply to non-B2B catalog orders.
For more information, please watch the informational and demonstration video in the link below.
Workday Procurement Functionality - Item Identifiers (Video)
July 21, 2025 - New Punchout (B2B) Catalog - Staples Business
Staples Business is being added in addition to ODP Business Solutions, this will ensure university end users competitive pricing and additional availability of office supplies across all campuses.
The Staples Business catalog is now live in Workday as of Monday, July 21st.
For more information on Staples Business and other LSU Master Contracts, please visit the link below.
July 1, 2025 - UNSPSC Commodity Codes
The United Nations Standard Products and Services Code (UNSPSC) is a standardized classification system for goods and services used globally in public & private sectors. Both commodity codes and spend categories are important for accurately categorizing spend (Commodity codes describe what the product/service is and spend categories describe how the product/service is being used).
For additional details about UNSPSC commodity codes, related training materials (presentations and job aids with code cheat sheet), or to report a missing or unknown commodity code, please visit the link below.
Workday UNSPSC Commodity Codes
Questions?
All questions concerning this contract should be directed to LSU Procurement at (225) 578-2176 or purchase@lsu.edu.
Rev. 11/17/2025